KEY ACCOUNTABILITIES

The job holder is accountable for fulfilling his or her role and responsibilities in line with organizational values and principles of fairness, humanity, honesty, respect, and fair treatment of his/her colleagues and staff.

1.      Monitor the financial status of the STRIDE project activities and submit regular reports to the project manager. Evaluate regular financial reports and take action to resolve anomalies. In coordination with the International Finance Analyst; advise the STRIDE project manager on unusual trends.

2.      Prepare/revise budgets for the project. Analyze variances between budgeted and actual expenditures and review and consolidate budgets prior to submission to donors and other stakeholders. Work with STRIDE project manager in the preparation and modification of budgets, when applicable.

3.      Assist in monitoring and overseeing the financial management for all project activities including the oversight of financial expenditures and accountability.

4.      Oversee the preparation of monthly accounting statements and supporting documents for uploading on the shared drive. Preparation of funding requests and ensure that all supporting documentation for country payment requests is in order.

5.      Ensure Sub-Projects are aligned with approved Budgets and uploaded on the system as per process. Monthly STRIDE BVAs meeting, preparation of projects finance reports, ensuring charging of expenses according to set standards and spending is as per plan, conduct variance analysis, and align project financial and programmatic performance.  Suggest solutions for any deviations against the original plan and share recommendations to management for future action/plan.

6.      Ensure the preparation of donor interim financial reports and pipelines in accordance with donor regulations and established procedures, in close coordination with the Head Office.

7.      Provide support to the International Finance Analyst and STRIDE project team in the due diligence process of local organizations/ partners. Where needed, travel to different countries and provide support in assessing the health of support functions especially the financial system of potential/existing local partners. Identify any risks and recommend mitigation measures. 

8.      Develop action plan for providing technical support in building the financial management capacity of local partners

9.      Coordinate with the STRIDE project manager and International Financial Analyst on the reconciliation exercise of all grants’ expenditures between the Financial Report and AX on a monthly basis.

10.  Closely collaborate with STRIDE team colleague(s) to ensure seamless coverage of the resources management function, both for the general office functions as well as for the project.

11.  Review and confirm all STRIDE project contracts/agreements and donor reports making sure they are accurate. Identify errors and inaccuracy of information that can lead to significant financial risk to the organization 

12.  Provide line manager with the monthly 121 status reports and appraisal forms on 6 monthly and yearly performance for the staff line managed and to the line manager reporting

13.  To undertake any other reasonable duties deemed consistent with the job and at its level of responsibility as and when required by the line manager

PERSON SPECIFICATION

It is essential that the post holder shows a good understanding and sympathy with the organizational values & principles, vision, and mission as well as a commitment to its SEAH (sexual exploitation abuse and harassment) protocols. We have a zero-tolerance policy towards SEAH and doesn’t support any action that promotes or encourages SEAH.

Knowledge, Skills and Qualifications

·         Degree in Accountancy/Finance

·         Intermediate Level Qualified or studying the final level of AAT/ACCA/CIMA/ICAEW or equivalent professional qualifications

·         Evidence of continuing professional development and successful application of best practice in accounting and finance.

·         Thorough understanding of donor contractual invoicing; accruals and prepayments.

·         Experience of the donor, financial accounting, budgets, and year-end financial reporting.

·         Well organized and ability to manage competing deadlines within the set time constraints.

·         Sound understanding of ERP systems and MS suite.  

·         Good spoken and English writing skills, and can effectively design and communicate complex financial analysis/reports.

·         Experience in handling challenges and support to a range of stakeholders including non-financial audiences at all levels in the organization.

Experience

Essential

·         Must have previous exposure and experience in preparing budgets.

·         Experience in operating and extracting data from complex accounting systems.

·         Experience in budgeting for project activities, monitor and report on financial activities and undertaken appropriate analysis.

·         Good all-around business acumen and an understanding of the role of the Finance department in adding value to operational decision-making.

·         Ability to drive through continuous improvement

·         Experience of donor’s financial compliance.

Desirable:

·         Experience of working with/through local partners.

·         Experience of working on international assignments.